Best Tools to Boost Productivity & Collaboration. As coronavirus continues to spread rapidly across the globe, more and more businesses have allowed their employees to work from home (WFH) to avoid its exposure in the workplace. Even some of the best companies like Amazon, Facebook, Twitter, and Google are encouraging their employees to work remotely. This is how they can avoid any kind of commute for work and close interaction.
If your company has never had a chance to manage a remote workforce, then this is definitely a challenging transition for you. For those who find themselves wondering if there are any tools to maximize your productivity and keep you connected with your team to get an important task faster, it’s time to bid farewell to all your woes! In this post, we are going to discuss some of the best tools that can contribute to optimizing the workload by boosting your team’s productivity and collaboration. So, make sure you consider using the below-mentioned tools to get through the virus outbreak.
When your workforce is working remotely for the first time, the biggest challenge for you could be communication within the team. This is where software such as Slack comes to your rescue! This software is responsible for seamless communication between individual team members, different departments and not to mention, the entire company.
Through multiple “channels”, different team members can easily discuss important tasks and brainstorm ideas. Chances are, you are already using this instant messaging tool, but you will definitely need to encourage your entire team to pay extra attention to their messages, as this will likely become the primary method of communication when you and you entire team self-isolate due to coronavirus concerns. It would not be wrong to say that it is one of the best software to stay connected to your entire team throughout the workday.
If you are looking for an effective project management tool, then look no further than Trello. It is not only extremely versatile but also easy to use. With Trello’s simple layout, you will be aware of everything that’s going on in your personal or professional project. Every project is presented by “board” and in each board, a “team” can be allocated to it. This simply means that you would be able to set up your team members in relevant groups in order to help them work on the right projects.
Once you succeed in setting up a board and allocating a team, then you should take the time to create a list of what needs to be done for the project. You will be able to create “cards” within a list for each task that needs to be done within that section. Once the team completes the assigned tasks, you would be able to archive them. But in case, you want those completed tasks to be visible, we would recommend you create a list of ‘completed’ tasks and then consider dragging that task across. Your team members will automatically receive a notification once they are set to a task. All in all, Trello makes it a whole lot easier for you to organize your tasks.
Video meetings where the attendees can brainstorm ideas while seeing each other’s expressions and give their opinion on different project ideas in real-time can imitate the advantages of meetings you used to have in the office. Video conferencing software usually comes with options like live chat, recording, screen-sharing, and more. All of these versatile features would certainly make your communication and understanding better than ever.
If you are in search of a video communication platform that allows you and your team to join audio and video conferences, online chat, and webinars, then it would be a good idea to opt for Zoom. If budget is your primary concern, then you should consider selecting a full-featured Basic Plan- it is free of charge. What makes this plan ideal for you is that it allows you to have unlimited meetings, that too within a 40-minute cut-off time. But if you want more features, then you can also opt for its paid options available.
The primary aim of the Zoom platform is to make conferencing easier, quicker, and more active. You and your team members would be able to start, join and collaborate across any device, regardless of time and location. This video conferencing platform would sync with your calendar system in order to help you keep updated on your upcoming meetings. To make your video calling experience smoother, you must have a reliable internet connection. Consider choosing Xfinity packages for a better experience.
What makes Zoom exceptional is the fact that it allows you to record your meetings locally or to the cloud, with the help of searchable transcripts. Every company wants a secure and confidential environment to share their business ideas, this platform is perfect for you as it offers end-to-end encryption for all meetings.
One of the biggest problems of working from is the lack of access to your organization’s internal service. Well, this is where platforms like Dropbox step in! It is one of the most popular cloud storage solutions for people out there. You can use it for both personal and business use. With this app, you can not only save files online but also you can share their access with an invitation or a direct link.
The best part of this platform is that it enables your team to install it on their PC. This way, they are able to work collaboratively on the files or folders that they already have access to. This app also plays a vital role in enabling your team to work on projects in real-time, and the work can also be updated instantly. The changes you make on the app will also be synced across to all your devices. So, what you are waiting for? Download this app to ensure that you and your entire team have uninterrupted access to spreadsheets, videos, documents, presentations, and more.
About Caroline Eastman:
Caroline is doing her graduation in IT from the University of South California but keens to work as a freelance blogger. She loves to write on the latest information about IoT, technology, and business. She has innovative ideas and shares her experience with her readers.