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What is the role of an AV Production Company?

4 Mins read

What is the role of an AV Production Company? Events are one of the best ways to bring people together. Organizations, companies, and even groups of people conduct events. They can range from literary events to parties and even musical nights. But have you ever wondered what makes or breaks an event? The AV effects. The AV effects are the duty of an audiovisual department. In most scenarios, audiovisual departments don’t exist, and that’s why organizers have to outsource the audio/visual tasks to an AV company. 

The AV Company sits with the marketing manager of the company, listens to his thoughts on the project, and then starts working on it. 

If you are hearing the term AV Company the first time, then you are not alone. However, if you are interested in organizing events in the coming days, then learning about an AV company will help you plan out and outsource resources to the right type of company. Let’s learn about an AV company in detail.

What is an AV Company?

An AV company takes care of the audio and visual equipment in an office meeting, a department seminar, a local event, or an organization festival. 

It is the AV team that takes care of all the audio devices, making sure that everything is in working order. In events, the duties of an AV company can encompass lightning, visuals, stage setup, and special effects. 

The AV Team

An AV team will include the audio engineers, visual effects directors, stage designers, lighting engineers, and AV managers. These are the core team roles. The designations can vary depending on the type of duties an AV team has to perform.

The AV team’s sole responsibility is to handle three significant things, these are:

  • Audio
  • Visuals
  • Lightning

Let’s discuss working for an AV production companies in detail.

Audio

The audio setup of any event is the responsibility of the AV team. The AV team will have audio engineers, also sometimes known as A1. They are the ones responsible for setting and operating audio devices. 

They will also be responsible for front-of-house (FOH) devices such as microphones and wireless mics. The A1 is assisted by an A2 who will be responsible for taking care of the wires, wireless systems, making sure that everything is in perfect working order. A2 will also control the crew’s intercoms and make sure that all mics remain working.

Video

The video department is also under the control of an AV team. The video department will include everything that has anything to do with videos. This includes projectors, camera setups, screens, video speakers, playback devices, web streaming devices and software, and conference monitors. 

The video director is also called the technical director. They are also called as the V1 in some companies. Usually, the V1s are assisted by a V2. The V2 will be taking care of the video quality, editing of files, creating records, and logs of data. The V2 will also serve as the coordinator between the cameramen and the technical director. Cameramen are also part of the video department, but they have a separate designation scale.

Lightning

AV Company

The next task of an audiovisual department is to manage lightning of the event, seminar, or workshop. Lights are usually not always necessary, especially if the event is in daylight. However, at night, the lightning teams are part of the events. 

Lightning effects are taken care of by the Lightning Director, also called L1. The L1 is usually an electrician with a fair knowledge of acting and casting. The lightning director controls the way light falls on the actor. Lightning can also change the mood of the person, the right type of lighting can change how a person perceives an event.

In social gatherings, L1 directors can use colourful lighting that goes with the beat of the music. However, in corporate events, the L1 team has to make the lightning more sophisticated and professional. This is done by using white-lights and the correct use of shadows. Usually, L1 works alone or with the help of an L2 editor.

Stage Setup

Last but not least, the stage set up for an event is also the duty of an AV company. 

The stage setup is only required in professional events such as weddings, functions, award events, and more. The job of the stage crew is to manage the stage settings, ensure that the stage is safe for people to walk on, and run the event smoothly. The stage designer, also called the lead stage designer is responsible for making it work. The stage designer is also called S1. 

The job of the stage designer ends before the start of the event. Unlike other responsibilities of an AV company where the team members have to make sure all things are in working order, that is not the case with stage designers.

Stage designer is also responsible for the approvals of places for stage designs, the conceptualization of the type of stage for the event, and similar other things. The stage designer is assisted with an S2. 

The S2 guy takes care of escorting presenters to the green room, ensuring that devices are working effectively, and similar tasks. 

At the same time, the job of a stage designer is the hardest one. Why? Because the stage designers have to craft a proper design within a few minutes. The only way to test stage designs is by visiting in reality.

Ready for Your Event?

We hope that you are now aware of the duties of an AV company. The AV Company lets you manage all your events and seminars on time and with minimum resources. Before AV teams, companies had to hire equipment worth thousands of dollars, but the AV companies can reduce this cost to a minimum.

If you are still unsure, or if you need to learn more about the AV Company, make sure to comment below.

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